EXHIBITOR APPLICATION

VENDOR SHOWCASE APPLICATIONS: CLOSED
DEVELOPER APPLICATIONS: Closed
TATTOO ARTIST APPLICATIONS: CLOSED

All slots are currently filled and new applicants are being moved to the waitlist. If any exhibitors happen to fall off prior to the show, we may contact you to see if you’d still like to partake. Thanks for your patience, and for your interest in the Expo!

SPONSORSHIP INFORMATION

If you are interested in becoming a sponsor without buying a full section block, please select “Sponsor” in the ‘Exhibitor Category’ dropdown below and shoot us an email after completing your exhibitor application. We will contact you with sponsorship information and tiers, and help work with you to tailor a specific sponsorship to suit the needs of your business and the show.

By filling out the below application, you understand that you are only applying to secure an exhibition space at the 2024 Pittsburgh Gaming Expo.

Completion of this form does not guarantee you an exhibition space.

The Pittsburgh Gaming Expo is a curated celebration of gaming- video games, tabletop, geek culture, roleplaying, even tattoos and music. As such, we like to ensure that our exhibition hall reflects the will-and-wants of our attendees. We will not accept your application to exhibit if your business doesn’t seem even remotely gaming-or-geek-adjacent. If we feel your business represents the spirit of the show, and we have an appropriate space for you, then you will receive an invoice for the services requested.

PLEASE DO NOT SUBMIT MULTIPLE APPLICATIONS—
IT CLOGS THE SOFTWARE AND LESSENS YOUR CHANCES OF BEING SELECTED.

Name

First Name

Last Name

Business Name

Phone Number

Sales Tax ID

Address

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

What exhibitor category best describes your business?

Be as accurate as possible

What kind of products/services do you sell?

What sort of exhibitor space do you need?

You must select an option from the drop-down. Failure to make a selection may lead to your application being automatically rejected. If you select a booth you do not meet the qualifications for, your application will be rejected.

Do you need electricity at your booth? (+$100.00)

If you choose to request an electrical hook-up after this application, price is subject to change. Electricity is included for Tattoo Artists and Developers.

Yes

Business Information

We request that you fill out the internet link boxes below with as much detail as possible. We utilize this information to determine if your business fits the curation criteria for the show. If chosen to be an exhibitor, we also utilize this information to promote your business via the website, smartphone application and social media. Please copy and paste the exact URL in these boxes for best results.

Website

Social Media Link I

Social Media Link II

Indie Developers

If you signed up for an indie developer booth, please enter a link to your game: either a video, trailer, demo, website or store page.

Employee / Helper Information

At this time, we do not charge anything extra for employees or helpers to attend the show. We simply ask for their name(s). If we discover that this privilege is being abused, we reserve the right to ask the offending exhibitor, as well as the employee/helper, to leave the venue immediately and without refund or credit. Please do not abuse this privilege. We would like to keep this open to the hard workers that help the show function, and we do not wish to rescind it.

Number of Helpers Attending

Select '0' if you are running your table/booth at the event solo. If you feel you need more than 5 helpers, please contact the promoter directly to explain the situation.

Name(s) of Employee(s)/Helper(s) Attending

Please list the full, legal name of each helper you have attending, separated by comma.

Signature

By entering your name and date in the boxes below, it is considered a signature and agreement of understanding to the information, pricing and details listed above, as well as the terms of exhibiting as listed on this page. We reserve the right to alter the terms of exhibiting at any time to accommodate the safety of the show and its attendees, exhibitors, guests, and/or staffers.

Today's Date

YYYY

Agreement and Disclosure

By clicking 'submit' below, you agree that you have read, understand, and agree to abide by the Terms of Exhibiting. You also understand that violation of any of these terms may result in your (and your employees/helpers') ejection from the event without refund and may prohibit you from vending at any future events organized/promoted by PRG PRESENTS LLC. You also agree that we are allowed to contact you via the email address and/or phone number provided for any business-matters. We will not sell your information.

01. There will be no refunds, credits or transfers on tables for any reason. The proceeds of your purchase will be spent almost immediately to secure venue, entertainment, marketing, etc., and will not be refunded or credited.

02. Exhibitor agrees to remain set up during the entire duration of the convention, and vendor may not break down before the end of the show.

03. Exhibitor understands that leaving early may result in forfeiture of future exhibiting privileges.

04. Exhibitor set up is Thursday, 9:00AM to 7:00PM and/or Friday, 9:00AM to 1:00PM. Failure to be set-up prior to show opening may result in the forfeiture of your table.

05. Exhibitors with Helpers: Your helpers must be helpers. If it is discovered that your helper is a free-rider into the convention, the helper and/or the exhibitor may be ejected at the promoter’s discretion.

06. Exhibitor agrees not to sell any adult-oriented materials (pornographic materials, adult magazines, adult DVDs/tapes, etc.) and doing so may be cause for ejection from the convention center.

07. There is no smoking/vaping in the convention center.

08. Exhibitor is not permitted to set up any kind of stereo system/Bluetooth speaker/audio system that can interfere with other exhibitors or show functions without prior approval.

09. Exhibitor agrees to act in a professional and courteous manner at all times and agrees to abide by all instructions from promoter and convention center management/staff.

10. Exhibitor agrees not to sell any unlicensed or bootleg products, and they understand that they may be ejected from the convention for doing so without refund.

11. Exhibitor is not to adjust the dimensions of their booth or interfere with any neighboring booths/tables/merchandise, or place anything in the aisles.

12. Outside solicitation or promotion is forbidden without prior approval or invitation from the promoter.

13. Exhibitor is not to tape anything to the walls, carpets, floors, tables, windows, etc. of the venue and is responsible for any damage that they may cause. Likewise, exhibitor is responsible for the cleanliness and maintenance of their assigned area.

14. No outside food or drink is permitted in the convention center.

15. There are to be no helium balloons utilized on the premises.

16. Table and booth count maximums are aggressively enforced. If you utilize secondary helpers to attempt to secure more tables, you may be asked to leave the venue immediately upon discovery.

17. There is to be absolutely no ‘subletting’ of table space to non-promoter-approved exhibitors. Discovery of said subletting (i.e., the allowance of a non-approved exhibitor to sell at your booth, or the selling of your extra table/booth space to a non-approved exhibitor) will lead to both the exhibitor and their subletter being ejected from the premises immediately.

18. If you are selected to be an exhibitor, we will send you an invoice via the email address provided in your exhibitor application. You do not have a table secured until the invoice is paid. If you are paying for your table at on-site renewal, you may be asked to pay your total due via a different tender than is listed in this rule.

19. Promoter reserves the right to reject any exhibitor/artist/vendor/sponsorship application for any reason.

20. Failure to comply with any of the above listed terms, or exhibition of any conduct deemed inappropriate by the promoter, may result in ejection from the show with no refund. Promoter reserves the right to alter the terms of exhibiting at any time to suit the needs of the business. The full terms of exhibiting can be found at: https://www.pghretrogaming.com/terms-of-exhibiting

(Updated 3/19/24 at 9:38PM EST)